CRM: Finance & Budget Directory

CRM Home Finance & Budget Directory Revenue Forms Expense Forms BusOps UC Links

Flori Ramos—Director,  Center for Resource Management
510-642-2376

Anne Raftery—Budget Officer
510-642-0949

• Management Reports
  
• Development of Business Processes and Systems
  
• Financial and Audit Controls
  
• Security Administrator for Financial and Procurement Systems
  
• Signature Authorization for Procurement, BFS and Backup Payroll
  
• Reviewer/Approver for BFS, Budget and Financial Journals

Bob Capune—Shipping Manager
510-642-4373

• Fed Ex/UPS Recharge Prep
  
• Mail Distribution
  
• Shipping and Receiving

Deborah Martinez—Business Office Daily Operations Manager
510-642-2555

• Back-up Equipment Inventory
  
• Backup Telecommunication reconciliation and on-line reporting
  
• Backup Payroll Transfer Corrections
  
• BFS Preparer: Financial Journals, AP/PO Inquiries, PO Preparer &Trainer
  
• BFS voucher for payment approval (last approval prior to check issuance)
  
• BFS/Financial Focus Group Member
  
• bluCard Holder
  
• Contract and Grants Fund Close Outs
  
• Contract and Grants Subaward payment processing
  
• Invoice payment discrepancies
  
• Maintain Fund Account Database
  
• Travel Voucher Audit/Approver
  
• United Parcel, Federal Express, Fax and Xerox Recharge Administration

Ezequiel Gonzalez—Administrative Assistant III
510-642-2995

• BFS Preparer: Financial Journals & High Value Requisitions
  
• bluCard Logs
  
• Copier, B-Level Fax & Scanner Code Setup and trainings
  
• Equipment Inventory (Back-Up)
  
• High Value bluCard Technology Buyer
  
• Primary Key Operator for LHS Ricoh & Xerox Copiers

Janette Russey—Administrative Assistant II
510-642-9683

• CARS Customer Support
  
• Check Reimbursement (<$20)
  
• Deposit Preparer CDS
  
• Second Backup Cashier
  
• BFS Preparer: Check Request, Entertainment Purchase Orders, Financial Journals
  
• ENT Preparer/Audit
  
• Event Card Administration
  
• Travel Voucher Preparer/Audit

Kim Milstead—Manager of Receivables and Cash Collection
510-642-2543

• Backup Cashier
  
• Bank Statement Reconciliation
  
• BFS Reviewer/Preparer: Financial Journals revenue accounts, Purchase Orders
  
• Cashier/Credit Card Policy Control
  
• CARS Outstanding
  
• CARS, CDS, BFS Trainer
  
• Develop and administer cashiering, receivables, collection and revenue reporting
• subsystems.
  
• Maintain CARS logons
  
• Monitor and assure UC Cashiering procedure compliance /Credit Card Policy and control
  
• Procedure Development & Training
  
• Revenue Audit, Research and Adjustment
  
• Signature Authority on Revenue IOC’s

Laura Scudder—Business Contracts
510-642-2829

• Advise staff in University contract policy
  
• Assist with consultant procurement
  
• LHS insurance representative
  
• Reviews, develops and processes LHS business contracts: Exhibits, RFPs, Publications,
• Kits, Outreach, In-Service, License and Facility Agreements
  
• Track contract compliance

Lili Quick—Head Cashier
510-642-7979

• Bank Adjustments
  
• BFS Preparer: Financial Journals revenue accounts and Purchase Orders
  
• CARS Support
  
• Cashier Fingerprinting
  
• Cashiering Equipment/Supplies
  
• Change
  
• Deposit Lead Preparer CDS
  
• Enterprise Vehicle Rental, Gas Card
  
• Parking Permits and Passes
  
• Petty Cash Reimbursements (under $20)
  
• Safe Custodian
  
• Stamps
  
• Receivables/Invoice Tracking

Soleil David—Administrative Assistant II
510-642-8022

• Copier & Scanner Code Setup
  
• Employee Key Administration
  
• Fleet Services
  
• Iron-Mountain Off-Site Storage
  
• Procurement Card Administration
  
• Recall On-Site Secure Shredding

Yasmin Kristel—Administrative Assistant II
510-642-7015

• BFS Preparer: Financial Journals & Purchase Orders
  
• Payroll Transfer Corrections (Back-Up)
  
• Telecommunications online reporting
  

Yvonne Caldwell—Administrative Assistant II
510-642-7015

• CARS Support
  
• Deposit Preparer CDS
  
• BFS Preparer: Revenue Financial Journals, Petty & Cash Reimbursement PO’s
  
• Back-up High Value bluCard Holder
  
• Payroll Transfer Corrections (Back-Up)
  
• Travel/ENT Voucher Preparer/Audit

Special thanks to our Student Assistants:
EXPENSE: Shelby Dempsey and Andrea Varias—Bus. Office Assistants

• Back-up Shipping and Mail Delivery
  
• General Ledger Reconciliation
  
• Ledger Distribution: Telecommunications, Payroll Ledger and General Ledger
  
• Maintain Employee Key Database
  
• Maintain Expenditure Fund Account Files for LHS
  
• Maintain Iron Mountain Off-Site Storage Database
  
• UPS, Fed Ex, Fax, Copier Recharge Prep.

REVENUE: Tammy Tran—Cashier’s Office Assistant

• Bankcard Fees
  
• CARS Audit/Payment
  
• Customer Refund
  
• Parking Recharge
  
• Revenue Ledger Reconciliation