Daily Operations Manager #008323

Job Description:

The position supports the operations of the Resource Development Center (RDC) at the Lawrence Hall of Science (LHS). RDC actively seeks to increase support for the research, programs, exhibitions, activities, and products of the Lawrence Hall of Science. RDC encompasses units including: Business Contracts, Grants and Contracts, Communications, Marketing, Development and the Discovery Corner Museum Store. Through fund raising, grant and business development, and communications with a wide variety of audiences, the Center helps to ensure that LHS is able to advance its position as an innovative leader in mathematics and science education for all. The total Center operating budget is $2.3 million..

Responsibilities:
Daily Operations:
Oversee and coordinate a full range of day-to-day departmental administrative operations: coordinate hiring, conducting professional, contract, free lance, clerical and student employment searches. Serve as timesheet coordinator. Conduct employee orientation for new hires. May train new employees. Ensure ergonomic reviews and training are completed for center employees. Assess equipment and training needs. May price and order furnishings, telephones, computers, and other supplies and equipment as appropriate. Track accounts payable and receivable and reconciles accounts. Arrange catering, oversees travel, entertainment, purchasing and miscellaneous support functions.

Budget Preparation and Analysis:
Develop and maintain budgets for 6 units within the Center. Prepare financial reports, including monthly income and expense analysis. Create custom reports on status of revenue generating and development operations. Track donations, campaign results, and gift and grant activity. Advise management of trends, problems and opportunities. Serve as a member of the LHS Budget Team.

Project Management:
Create annual calendar for Center operations. Participate in advance planning and tracks progress and completion of tasks, Manage discrete projects in media relations, marketing, membership and development as assigned. Oversee process improvements across Resource Development Center. Assist Center managers in meeting critical deadlines and revenue and/or audience goals. Overall responsibility for establishing and/or maintaining recordkeeping for the Center.

Constituent Relations:
Maintain routine communications with members, donors, prospects and media outlets through electronic newsletters and calendar listings. Handle information requests. Prepare and submit routine listings, keeping contact lists up to date. Assist Center units to track results, creating tracking mechanisms and reports as requested. Serve as the liaison to the 35-member LHS Advisory Committee, staffing committees as requested, coordinating meeting logistics including room reservations, catering, minutes, follow up and serving as a contact point for individual requests. May coordinate special events such as Member’s openings, lectures, cultivation dinners and related activities as assigned.

Serve on committees, representing department/unit. Other duties as assigned.

Requirements & Qualifications:
• Knowledge of University processes, protocols and procedures for budget, account and fund management, personnel management
• Understanding of University rules and regulations
• Knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees
• Knowledge of risk management planning, accounting and payroll
• Knowledge of common University-specific computer application programs such as Word, Excel and PowerPoint
• Knowledge and experience using database tools; Raiser’s Edge experience preferred
• Interpersonal skills include analytical/problem-solving, service orientation; active listening, critical thinking; persuasiveness, organization; advising and counseling
• Verbal and written communication skills; fluid conversational writing style to communicate with the public, LHS constituents and the media (writing samples required); excellent oral communication skills in person and on the phone
• Ability to multi-task
• Experience with event planning, calendaring, meeting arrangements, and direct public contact
• Quantitative and financial analysis abilities
• Bachelor’s degree in related area and/or equivalent experience/training in development administration, media relations, advertising, marketing, public relations, or membership operations
• Valid California Driver’s License
• Must be available to work at occasional evening and/or weekend events

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Salary:
Annual: $37,044 - $53,160
Depending on Experience

First Review Date:
04/30/2008
This requisition will remain open until filled.

Apply To:
Please submit applications and resumes through University of California, Berkeley Human Resources Job # 008323